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--- policies_and_procedures:internal:annual_inspection [2025/09/29 16:36] – Label as draft in title awhetter
+++ policies_and_procedures:internal:annual_inspection [2025/09/29 16:39] (current) – removed awhetter
@@ Line 1: / Line 1: @@
-======  [DRAFT] Annual Unit Inspection Policy and Procedures  ======
-^ Status | Draft |
-^ Effective Date | NA |
-=====  Purpose of the Policy  =====
-  * to set up professional, consistent, and standardized unit inspections;
-  * to identify any health and safety issues;
-  * to comply with insurance policies;
-  * to identify and complete maintenance needed to keep units in good repair and marketable; and
-  * to gather the information necessary to prepare the maintenance plan and budget, and review, when needed, the capital replacement plan and funding of the Co-op replacement reserve.
-=====  Policy  =====
-All units in the Co-op will be professionally inspected annually to identify any maintenance or repairs required.
-=====  Procedure  =====
-. Units will be inspected annually at the Co-op’s expense.
-. The manager will provide at least one week’s notice prior to unit inspection so members can make arrangements for access. The manager will provide formal written notice at least 24 hours prior to unit inspection, identifying the specific date(s) and time(s) of the inspection.
-. Members may be present during the unit inspection. The inspection can be conducted in the member’s absence. The member is responsible for arranging access if they will not be present.
-. If a member fails to provide suitable access after an attempt to schedule a unit inspection, the manager will issue a second 24 hours’ written notice that access is required. The inspector will inspect the unit on the date and time specified in the notice. Any costs incurred to gain access will be charged back to the member.
-. The manager will give a member a copy of the member’s completed unit inspection form, upon request.
-. Following the inspection, the manager will identify in a timely fashion any work that needs to be performed.
-a. The management will complete work that is the Co-op’s responsibility according to the urgency of the repair and the budget available.
-b. The management will advise members of any items to repair that are the responsibility of the members or damaged by members with a timeline for repair completion. The management will prioritize and coordinate the completion of any required work that is a member’s responsibility.
-. If the member fails to make the required repairs within the stated timeline, the management will coordinate the needed work and it will be charged back to the member.