====== Ethical Conduct Policy ======


^ Status | In Effect |
^ Effective Date | February 5, 2018 |

===== Purpose of the Policy =====

To clarify for directors their ethical responsibilities.

===== Policy =====


  - Directors must abide by the principles set out in the Ethical Conduct Agreement.
  - Directors must sign the Ethical Conduct Agreement form each year.

===== Ethical Conduct =====

  - A Director will act honestly, in good faith and in the best interests of the Co-op. In so doing the Director will use the care, diligence and skill that any reasonably prudent person would use in a similar situation.
  - A Director will observe and comply, in order of precedence, with:
    - the Cooperative Association Act and other relevant laws;
    - the Co-op’s Memorandum of Association, Rules and Occupancy Agreement;
    - policies adopted and approved by the Co-op; and,
    - decisions taken by resolution of the Board or members.
  - A Director will publicly support the policies and positions of the Board of Directors.
  - A Director will:
    - put the interests of the Co-op and the Board of Directors ahead of the Director’s personal interests;
    - avoid conflicts of interest; and,
    - declare in writing any possible conflicts of interest that a Director has, or may have, in connection with any co-op contract, business or proposed business as soon as it occurs.
  - A Director will comply with policies and procedures adopted by the Co-op in respect of the Personal Information Protection Act of British Columbia.
  - A Director will keep confidential all:
  - financial information and sensitive personal information about members, applicants, former members, residents and employees of the Co-op;
  - information about co-op business which should be kept confidential to protect the Co-op; and,
  - information a Director learns about matters specifically determined by board resolution to be matters of confidence.
  - Where a Director is uncertain in determining whether something is a matter of confidence, the Director will seek direction by way of a resolution of the Board of Directors.
  - A Director will not disclose any confidential information that the Director comes to learn through his or her position with the Co-op unless authorized by the Board of the Co-op. This applies while a Director acts a director or member of the Co-op as well as after a Director leaves the Co-op.